REGARDING FINANCIAL EXPENSES THAT CAN BE DEALT WITH OUTSIDE THE EXECUTIVE MEETING
Refreshments:The money needed for refreshments will be considered by the vice chairperson and discussed with the treasurer. This obviously will fluctuate with the season and occasion of the service.
Approximate amount per month
2000×4=8000
Venue charges: This will be attended to by the 2nd vice chair. Currently our venue is the school’s mess and the charges are 100/= per hour. As such the amount spent will depend on the duration of the service/event. The 2nd vice chair & the treasurer are to consider the payments accordingly.
Approximate amount per month
300×4=1200
Posters & printers: This is to be done by the CU’s printer, unless special posters are needed like bigger ones are needed. However the printing papers & ink for the printer may need to be bought for the printing to be done.
Approximate amount per month
200
Phone credit:
Approximate amount per month
200(secretary)
200(evangelism)
Focus: TheMSCU to be tithing to FOCUS. This to be done on a quarterly[every 3months] basis after the gross income for that period has been computed by the treasury department.
Approximate amount per month
1500/=
Speaker’s gift: This is to be done by the 1stvice chairperson (Mum). In a case where money has to be given to a speaker, the executive members have to consider it. Standard gift over a given period of time,then change every 3 months.
Approximate amount per month
300/=
REGARDING FINANCIAL EXPENSES THAT NEED THE CONSENT OF THE EXECUTIVE COMMITTEE
Asset purchase: Any asset considered for purchase will be tabled at the executive committee for discussion. Its financial implication considered vis-à-vis the amount in the CUs coffers. The 2nd vice chair and the treasurer to contribute actively having considered this together prior to the discussion at the executive committee level. Upon agreement by the executive committee, the asset may be purchased.
Approximate amount per month
1000/=
Repair & maintenance: A monthly audit is to be done by the vice chair and any items needed for repair noted and brought before the executive committee for consideration.
Approximate amount per month
350/=
Bible Study: money needed for the purchase of bible study guides need no executive committee consideration. However this money needs to be refunded within 2 months. Money for any training may need approval by the executive committee.
Approximate amount per month
500/=
Transport: any money needed for transport by the executive committee as a group/individual may need the consultation of the chair person & the treasurer.
Approximate amount per month
500/=
Computer expenses: these may include internet connectivity, cable replacements, website issues etc. These need executive committee approval
Approximate amount per month
500/=
Creative ministry: require the discussion & approval by the executive committee.
Approximate amount per month
250/=
Treasury/ investment board: may include the training of the treasurer which is highly recommended, any investment plan organized by the team. All these require the discussion and approval by the executive committee.
Approximate amount per month
3000/=
Special activities: these include berean’s night, battle of the years, African night, kesha, worship experience,associates Sundayetc., may require executive committee approval. Suggested is at most 1 special activity in any given month
Approximate amount per month
2000/=
Outreach activities: included in here are the missions’ team, mini-missions, medical camps etc. such need the attention of the executive committee. Their financial implications should be considered should they require figures above 1000/- per month for which they have been allocated.
Approximate amount per month
1000/=
MEDICAL SCHOOL EVANGELISM ACCOUNT
Also to be considered “annual mission account”.
The major sources of income
- Any and all fundraising towards the annual mission
Expenditure:
- As planned for towards the mission
- The upper limit to be 80% of the amount in the account 2weeks prior to the mission
- The amount in the account after considering the expenditure should not go below 50,000/-
NB: after the mission, any amounts above 100,000/- to be ear-marked for CU projects, should there be any.
This policy paper is to act as a guide for the executive committee’s ease of service.
Every department is to fundraise for at least 20% of its budgetary demands.
Every department is to submit a mini-budget for the coming month to the treasurer for its consideration before tabling at the executive committee level. This is for purposes of harmonizing the expenditures.
